Royalties

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Frequently Asked Questions

When will the check arrive?

All royalty checks will be issued in April.

How do I change my address?

Please send an email to our with your new address. Please be sure to include your name, address, and Payee Number. Or you can send a letter and address it to our royalty department (Royalty Department, Harvard University Press, 79 Garden Street, Cambridge, MA 02138, USA). We do not accept address changes over the telephone.

The royalty statements look different this year. Why is that?

Harvard University Press changed its royalty software for 2016, resulting in the changes you see.

Are royalties paid in foreign currencies?

Royalties are payable in US currency only.

What is the minimum payment value?

The minimum threshold for royalties is $150.00.

Will I receive a 1099?

You will receive a 1099 if you receive a payment from HUP. Since the income is technically earned in 2017, a 1099 will be mailed to you the following February so that you can complete your 2017 tax return. If you did not receive a 1099 for 2016, please send an email to our .

Why does the 1099 I just received not match the royalty statement?

The 1099 is for the payment that you received in 2016. That payment was based off of your 2015 royalty statement.

Can I receive my royalty payment by wire or electronic transfer?

Yes. However, your balance must be above $1,000. If you would like to receive future royalty payments by wire or have other questions pertaining to electronic transfers, please send an email to our .

I was previously not a U.S. citizen, but I recently attained U.S. citizenship. How does this affect my royalties?

Please .

Since I am a foreign author, why do I have to log into GLACIER and fill in my information on their website?

This is a new requirement for all foreign individuals. If you have never received a payment from Harvard University you must log into GLACIER and complete the instructions on the website. If you do not do this, then you will not be paid your royalties.

How do I log into GLACIER?

You must fill out the Vendor Request Form and return as instructed therein.

If I am a foreign author, how do I get an ITIN and how do I apply for a tax treaty?

Please send an email to our indicating that you would like to apply for an ITIN and/or tax treaty.

Royalty Statements: Common Terms

  • Payee Number: This is your unique identification number within Harvard University Press.
  • Earnings Retention / Reserve Against Returns: This is 15% of your royalties earned for the current year that HUP will hold for 1 year. The money will be returned to your statement the following year.
  • Refund of Retained Income: Royalties that HUP withheld the previous year. This money is included in your current royalty statement.

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